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E·Z BIS Roles
Rights are assigned to individual users with easy-to-use roles. A system administrator can create a security role that has a pre-defined set of rights associated with it and then assign that role to a user.
For example, a Front Desk role could give permission to make or change appointments, and post services for patient check-out, but deny permission to view or change a patient’s diagnosis or to print financial management reports.
Version 6.2 comes with several pre-configured roles that can be used as-is or changed to match your own security requirements, based on your administrative policies. Additional roles can also be created to conform to the needs of your practice.
For those with multiple clinic locations, user rights can be specified for each individual clinic data set. So, users in a particular remote clinic can be granted access to that clinic’s patient data, but denied access to the patient information for other clinics.
Administrative and System Privileges
Some of the tasks performed with E·Z BIS software are not specific to a particular clinic or data set. They are global or system-wide procedures. With the new 6.2 version, individual users can be granted or denied permission for procedures such as performing backups, editing doctor information and modifying claim form layouts.
This new security update also adds the concept of a system administrator. Users that are designated as system administrators have complete rights to all functionality in the E·Z BIS software. Only system administrators can add or change users, modify roles and apply the roles to individual users.
Audit Logs
Another requirement of the new HIPAA Security Rule is that practices must implement audit controls to review and monitor user log ons and log offs and other activity of users, such as the editing of patient data. The new E·Z BIS Office version 6.2 includes Audit Logs that record activity of all users and are viewable only by system administrators.
The audit logs track the activity of all users of the E·Z BIS software, showing the date, time and user name for each action taken. Entries are recorded for a wide range of activity including viewing or editing patient information, printing reports and billing forms, making backups and even entering and exiting the software!